Civic Minutes 9.6.2010

Civic Minutes

September 6, 2010

(at the Board Meeting)

Called to order 2:15

Art Center

Grand Opening

• Ribbon Cutting

• Cookbook Sales

• Recipe Tasting from Cookbooks

To do: (to get up and running)

• Get Spots set up

• Get front remodeled

• 501 c 3 will be mailed in tomorrow

• Art Council would like presentation on Art Supply needs so that they can decide how to allocate money

• Zina will contact Jack Wiley about borrowing wood floor refinishing equipment and will also contact prison about building display units.

Pat made motion that all checks need to be made out to Clayton Arts and then distributed as needed. Carol 2nd. Motion passed.

• Karan agreed to obtain receipt books and buzzer for back door.

• Pat is working on ENMR Grant for $10,000 dollars for remodeling

• Keys to New Club Bldg. will be given to the 4 main officers of the CFWC and the Civic Chair.

• Committee for Art Classes/ Supplies was formed including Karan, Jamie, & Zina. Karan is to compile list of classes and supplies needed for those classes.

• Jamie will find in minutes all committees and volunteers for them

• Tomorrow signing will be at Farmers and Stockman’s at 2:00. Reception will follow at New Building at 3:30.

Jamie motioned to adjourn. Zina 2nd.

Meeting adjourned at 3:15.

May 20th Minutes

Civic Meeting Minutes

5.20.2010

Meeting called to order at 6:15.

Minutes were approved as read.

Tucumcari- provide art teacher, murals, need to talk to Guymon, OK Art Gallery, recommended buying instead of leasing; Have to accept all art, but don’t have to display it.

Fundraising- have 200 recipes and artwork for front is completed

Building- Jamie made motion to pursue acquiring currently housing Spots for Art Center and CFWC House. Zina seconded motion. Motion approved.

Pat made motion for Co-op conditions to read as follows: CFWC owns & controls any purchased properties. Jamie seconded. Motion approved.

Need to approach 3 banks about financial aspects. Pat will call Tucumcari for Guymon info. Tentative trip to Guymon scheduled for June 5.

Anonymous $5,000 was donated to Art Center.

Brower’s will donate $100 per month toward payment.

Whiteside’s might donate $1500.

Unofficial Pledges include: Art Council, Sowers, Hertzstien foundation.

Meeting adjourned 8:15.

April 15th Minutes

Civic Division Minutes

April 15, 2010

Called to order 6:15

It was announced that Jackie Mares will be moving. We should make the Dine Out meeting a good bye party for her.

May 8th is Motorcycle Run.

Minutes from March meeting were approved as read.

Treasurer’s report- Sue has check for $950 to open Money Market Acct. Four signatures are required for the account. Karan, Zina, Pat, & Carol need to sign signature card.

Committee Reports

Building- Dudley- Main St. Contract is incomplete.

-Main St. will lease building.

-Would have to bid out all work & use Federal pay rate

-Pixis - $300,000

Pros
6,000 sq feet
AC & Heat
Up Stairs
Hardwood floors
2 baths
Walk- in safe
Money safe
Nice windows
Electric lift to basement
3 exits
Parking

Cons
Leak in ceiling
Take out duct work
Roof will be major expense in future
Walls are unknown
Basement leaks
Holes in basement
Mold
Price

-Spots -$75,000

Pros
Location
Parking
Basement
Plumed for kitchen
2 bathrooms (1 handicapped)
Safe room
Space next to stairs for future ramp
2 exits
AC/ Heat

Cons

80 ft deep X 23
Safe
Kitchen will need to be moved
Will have to remodel
Stairs to basement

-Honey Poling - $50,000

Pros
Picture Rail
Display window
Player Piano
Display cases and benches
Hardwood floors
Plumbing for sink
Large office
New Roof
No leaks
Great Basement
Fireproof Safe room- locks

Cons
2200 sq feet
Bathroom
Location
Renovation for kitchen

Pat & Carol will stop at Tucumcari Art Gallery on way to State Convention.

Fundraising- We have 200 recipes for cookbook!

-Personal Pages, History, Club Women’s Picture, Collect, Past Presidents are all that’s left

Art Review- Sue’s Paintings were Rivera Style from WPA- 2 would be great, 1 is torn

Meeting adjourned 8:30.