January 21, 2010 Minutes

CFWC – Civic Meeting

January 21, 2010 – Warp 12

Meeting was called to order at 6:05pm. 6 members were in attendance.

Jamie passed around a sheet to sign up for refreshments.

Discussion was held on including the other Art clubs in our planning for the “Clayton Arts”. Karan will talk to Santa Fe Trail Art Club about coming to their meeting. Their meetings are held the 2^nd Sat. at 10:00am with a potluck brunch.

Minutes stand approved as read.

Treasurer’s report- Waiting for incorporation to be complete so that we can get Federal Tax Id Number. We need to have Tax Id # in order to open bank acct. We will open a NOW acct. with Min. $1000. Our balance will be $1050.00 when we open the acct.

Filling Committee report- Incorporation papers have been mailed and 501-C-3 papers are being worked on. Discussion was held on insurance, renters insurance, artist’s waiver and liabilities.

Our next steps for preparations:

Get Money- Potential Sources, Grants (Grant writer)

Maintenance/ Clean up Building- get estimate, work days

Advertise- website,

Committees that need to be formed & chairs:

Maintenance – Pat Grant Oversight – Jackie Art Supplies

Fundraising – Jamie Advertising – Sue Art Classes

Art Review – Karan Event coordinator

Members were assigned potential grant writers to contact.

Jackie – Victoria Perril Zina- Midge Karan – Kristen Christy Jamie- Angela Safranik (Forest Service)

Jamie needs to send out email to remind members of Civic (Clayton Arts) meeting and Jamie is to look online for Combination Fireproof safes.

Discussion was held on planning a meet & greet with Santa Fe Art Council and then a meet & greet when Dudley Building is acquired for the public.

Meeting Adjourned 8:00pm

December 17, 2009 Minutes

Civic Group & “Clayton Arts” Committee

December 17^th, 2009 – Warp 12

Called to order at 6:15.

Members present: 6

Jamie moved to have the Civic Division’s primary focus to be the Art Center. Pat 2^nd. Approved.

Jamie moved to reassign officers for the Civic division. Pat 2^nd. Approved.

New slate of officers for Civic Division is as follows:

Chairman of Civic Group – Zina Schamber

Vice Chairman - Carol Childress

Secretary – Jamie Blanks

Treasurer – Karan Brower

Vice Treasurer – Pat Chavez

Need to set up account for Civic Division. We will use Quickbooks or other accounting program.

Subcommittee for legal paperwork formed- Pat Chavez, Karan Brower, & Jo Beth Vigil-Price

Jamie said she would contact the Chamber about getting in the Green Visitors Guide book.

Karan said she talked to Gary Carter who said he would love to help us with estimating our project costs.

We decided to make an Honorary Plaque for people or organizations that have donated a great deal of time, money, or materials to “Clayton Arts”

Meeting Adjourned at 7:45.

November 19, 2009 Minutes

Civic Group & Art Center Committee

November 19, 2009 – Warp 12

Members Present: 8

Time: 2 ½ hours

Look at Bid for Dudley Building

Floor Plan Discussion

Grants and raising money discussions

Discussed all the Art Center would include: classes, art supplies, gallery, location for other arts such as music, dance, poetry readings, etc.

Named Art Center “Clayton Arts”

Things to be discussed at next meeting:

Shopping list, Estimate for project, Sign for window, sub committees, reassign officers for Civic Group

October 22, 2009 Minutes

Civic Group Minutes

October 22, 2009 – Museum

Members included: Jamie, Pat, Zina, & Sue

Lasted 1 ½ hours.

Discussion held on Art Center and the involvement of the Civic Division.

Idea for using the Dudley Building for the Art Center discussed and we decided that we would present it to the Club for a vote and to invite people to be on the committee.

April 23, 2009 Minutes

Civic Committee Minutes

April 23, 2009

Present: Jamie Blanks, Victoria Baker, and Jackie Mares

Announcements: Meth Education by law enforcement and Fish Fry tomorrow at the Air Park.

Pending Projects:

1. Parent Assembly - Things to work on:

-Reserving Wood Hall for 2 evenings (Tues and Wed.)

-Victoria will speak to John Burgess and Stacey Dillard to inform them of our plans and get the Hall reserved.

- Jackie will talk with Sanda Kotulak about working together during Red Ribbon Week and setting up components and invite her to our next meeting.

-Victoria suggested working with the schools to give extra credit to the students whose parents attend.

-Presentation on drugs & alcohol should last about 30 minutes.

-Possibly have teen parenting coordinator from Clovis, Jackie or designee on teen dating violence, someone about STD’s ; with each speaking about 20 minutes. Parents would be invited to speak with any of the presenters (who will each have an information table) following the presentations… so the evening could be within a 3 hour time frame.

- food should be served.

2. Help to advertise and support the efforts of Crime Stoppers and perhaps

begin a neighborhood watch. Ideas:

- advertise in Esto y Eso

- do radio spots

- put out flyers and possible magnets or key rings with the phone number

- perhaps assist them with their budget someway

- Victoria will contact the person who attempted Neighborhood Watch before and ask how we might help. Jamie will get the name and number to her.

Next meeting will be July 16, 2009, 7 pm at the museum.